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Assets are held by people, and people belong to departments. Members in the sidebar is your whole people directory, not just the people who log in. Members

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Two kinds of member

Invite user sends a real invitation: an email, a role, and once accepted, a login. Add non-user member creates a directory-only person (name, email, employee ID) who can be an asset’s owner or custodian without ever holding an account. Both are visible right on the list. Members without a login show a No login badge instead of a role. Adding a member Either kind can be marked Internal or External, useful for telling employees apart from contractors, vendors and other outsiders in filters and reports, and assigned to a department.

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Departments

Departments Departments carry the fields finance teams actually need: a department code, cost centre, GL code, and a department head, plus, like locations, an expected asset count to reconcile against what’s actually assigned. Clicking Assets on a department’s row shows everything assigned to it without leaving the list. Departments group people (for headcount, ownership and reporting) the way categories group assets. Set once, useful everywhere: filters, policies and reports can all condition on department.

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Importing your directory

For a large team, Members → Import runs the same kind of wizard as asset import. Upload a CSV export, map its columns to member fields, review a dry run, then commit. This builds your whole directory in one pass instead of one invite at a time.