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Reports turn the register into answers. Build a template visually from any entity, generate it whenever you need it, and optionally schedule it to arrive by email on a recurring basis. Reports

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Building a report template

Open Reports and use the template builder to lay out sections:
  • Asset table: a row per asset, with the columns, filters, sort order and row limit you choose.
  • Summary table: rows grouped by a field (say category or location), with aggregate columns like count, sum, average, minimum or maximum, and support for custom math formulas.
  • Text section: freeform notes or a title for the report.
  • Manual table: a table you fill in by hand, for anything that isn’t pulled from the register.
Every table-type section starts with Report on, which chooses what the section reports about: assets, locations, people, violations, maintenance, or loans. Filters and columns are drawn from that entity’s real fields, including custom and relation fields (an asset’s assigned lease contract, its parent asset, and so on).

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Generating a report

From the Generate tab, pick a saved template and a format (Excel or CSV), then run it. Finished files appear in the History tab with their status, so a large report you started earlier is easy to find again without regenerating it.

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Templates

Every organisation starts with six built-in templates, ready to generate immediately with no setup:
  • Warranty Forecast — assets whose warranty expires within the next 12 months, soonest first.
  • Insurance Schedule — active assets with insurable values, grouped by location.
  • IT Refresh Report — active asset inventory for lifecycle review and refresh planning.
  • Lifecycle Summary — assets summarised by lifecycle stage and by category.
  • TCO Breakdown — total cost of ownership, highest first.
  • Upcoming Lease Returns — leased assets (lessor, lease dates, payment amount, end-of-lease action) sorted by return date, soonest first.
Edit any of them freely, or build your own from scratch alongside them. If a built-in template gets customised into something you no longer want, the report library reset restores all six defaults — see Organisation settings.

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Schedules

The Schedules tab emails a report to a list of recipients on a recurring cadence (daily, weekly, or another interval you set) without anyone needing to remember to run it. Each schedule shows its next run time and status, so you can see at a glance whether it’s healthy.