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Nothing in World Asset Register is hard-coded to “laptops” or “vehicles.” Every field an asset carries comes from its category, and you control the category tree completely. This is configured under Organisation → Asset register. The category tree editor

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The category tree

Categories nest as deep as you like, for instance Tangible → IT Equipment → Laptops → Executive laptops. Two roots, Tangible and Intangible, always exist and can’t be renamed or removed. Everything else is yours. Add subcategories anywhere, rename them, drag them to a new parent, or delete them. Configuration set on a category applies to it and everything beneath it. Set a field on IT Equipment and every category under it inherits it automatically. To apply something to literally every asset, set it on one of the two roots.

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Fields for a category

Click the settings icon on any category to open its field editor: Editing fields for a category
  • Inherited fields: everything the category picked up from its ancestors, shown greyed with a note on where each came from. You can hide an inherited field for this branch of the tree (and everything below it), or override it to create a local copy you can customise independently, with a one-click revert back to the inherited version at any time.
  • Local fields: fields defined on this category itself. Add one with a key, label and type. Remove it and it’s gone for this category and everything beneath it.
Field types cover text, number, currency, date, yes/no, select (dropdown), multi-select (checkboxes), and reference types: location, person, department, asset and even another category. This is how relation fields like “assigned building” or “parent asset” are built. A multi-select holds any number of options from its list. It is the right type for things like regulatory markings (CE, UL, CSA, UKCA) where a part carries several at once. Keep the product family or series in a separate plain select, so “every DT35 part that is UL marked” is one filter on each field rather than a tangle of tags. Both types get a searchable dropdown on the asset form, so a long option list is no harder to use than a short one. Manufactured assets also come with a Country of manufacture field: a searchable ISO country list that stores the country code and shows the name. Imports and the API accept either, so a spreadsheet column of “Germany” lands the same as one of “DE”. Organisations created before this field existed can add it to any category as a select whose options come from the built-in country list. To add one to a category yourself, add a Select field and tick Use the built-in country list.

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Modules per category

The same editor switches an asset’s detail page tabs on or off. Overview is always present. Maintenance, Financial and Documents are opt-in per category. A software licence probably doesn’t need a maintenance tab. A vehicle almost certainly does. See Asset details for what each tab shows.

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Non-asset fields

Locations, people and departments can carry their own custom fields too. Manage those from Organisation → Data & compliance rather than the category tree, since they aren’t category-specific.

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Starting over

If your category tree gets tangled while you’re experimenting, Reset category tree to default restores the built-in starting set. This is useful early on. It’s irreversible once confirmed, so it asks you to type a confirmation first.